Procurement Software Built for Malaysian Construction Sites
Materials ordered from site, approvals chased on WhatsApp, POs typed up in the office, invoices matched at month-end. Bilaro puts the whole chain — requisition, approval, PO and settlement — on one record your whole team can actually use.
Sound Familiar?
Construction procurement moves fast, and most of it still runs on chat groups, requisition books and spreadsheets.
"Ok proceed" is the approval
Critical purchases get approved with a message in a group chat — impossible to trace back to a request, a budget line or the person who actually signed off.
Budgets found out at month-end
By the time the spreadsheet catches up, the BQ line is already overspent and the materials are already on site.
Every project, a different system
Each site runs its own way. Head office stitches it together from photos, books and memory whenever someone asks a question.
From Site Request to Settlement, One Chain
Bilaro follows the way a purchase actually moves on a construction job.
Site Requisition
Site engineers and supervisors raise requests from the field, with the quotation attached.
Approval Routing
Requests route to the right approver automatically — by value and by role — with a timestamped digital sign-off.
Purchase Order
Approved requests become structured POs, issued to vendors from your register.
Vendor register →Settlement & Audit Trail
Delivery and payment are matched to the PO, and every step stays linked on one record.
Audit trail →Built for Contractors, Not Office Purchasing
Most procurement tools are designed for office supplies and software subscriptions. Construction is different: requests start on site, approvals depend on the value and the project, and the same director may be signing off purchases for several companies.
Bilaro was built for exactly that. Run your main company, subsidiaries and JV entities from one login with multi-company routing, keep procurement records organised for e-Invoicing, and give your site team something as quick to use as the chat group it replaces.
New to moving approvals off WhatsApp? Start with our five-step guide for site teams, or read how to choose procurement software in Malaysia. Plans start from RM399/month — see pricing.
Frequently Asked Questions
Is Bilaro suitable for small construction contractors?
Yes. Bilaro is built for Malaysian construction and O&G SMEs. Every plan includes up to 10 users per company, so a small contractor can put the site team, approvers and office on one system without paying for a large enterprise suite.
Can site staff raise purchase requests from the field?
Yes. Site engineers and supervisors raise requisitions directly from the field, and each request is routed to the right approver automatically, so nothing depends on a message in a group chat.
Can we manage more than one company or JV?
Yes. The Industrial (Pro) and Early Adopter (Founding) plans support up to 5 companies — such as subsidiaries or JV entities — each with its own approval hierarchy, from one login.
How do we try Bilaro on a live project?
Start the 30-day free trial and run it on one active project with real requests. If you would like a walkthrough first, you can request a 30-minute demo.
Run your next project on one procurement record.
30 days free · card required · cancel anytime before day 31 and you're not charged.